Frequently Asked Questions - Confidentiality

Will Student Disability Services (SDS) share my disability documentation with my school?

Generally, it is not necessary or appropriate to share disability documentation a student’s school. SDS has the expertise and authority to review and interpret disability documentation for purposes of determining accommodations, and consults with the student’s school/program when necessary. However, documentation is kept confidentially in the SDS office, and is not released to outside parties without a student’s written permission. More information about confidentiality can be found on the Confidentiality page of the SDS website.

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If I meet with SDS, who will know?

Meetings with SDS are confidential. A program is only notified of a meeting with SDS if a student requests it. Once a student registers with SDS and is deemed eligible for accommodations, SDS will notify an identified liaison at the student’s school or program of the student’s eligibility for specific accommodations. However, in most cases, a student’s diagnosis or category of disability is not included, unless deemed necessary. See SDS’ confidentiality policy for more information and explanation of exceptions to confidentiality.

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Where are my SDS records kept? Who has access?

All SDS records are kept confidentially within the SDS office. Only SDS staff members have access to these records. Students can also request access to their records. More information about confidentiality and records access can be found on the Confidentiality page of the SDS website.

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If I register with SDS, will it show up on my permanent record or transcript?

No, neither a student’s registration with Student Disability Services nor approval for accommodations is indicated in any way on their UCSF transcript.

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